administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Perform basic bookkeeping tasks
• Oversee the preparation of reports
• Oversee development of communication strategies
• Oversee the classification and rating of occupations
• Manage contracts
• Establish and implement policies and procedures
• Conduct performance reviews
• Perform data entry
• Advise senior management
• Oversee the analysis of employee data and information
• Plan, organize, direct, control and evaluate daily operations

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Reliability
• Work Term: Permanent
• Work Language: English
• Hours: 35 to 40 hours per week