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administrative assistant


Source: Job Bank

Location

Vancouver, BC
V6C1H2

Salary

$26.00 hourly

Additional Information

  • Work Term: Permanent
  • Work Language: English
  • Hours: 37.5 hours per week
  • Education: College/CEGEP
  • Experience: 1 year to less than 2 years
  • or equivalent experience

Asset languages

  • Mandarin

Tasks

  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Organize and administer staff consultation and grievance procedures
  • Oversee payroll administration
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Type and proofread correspondence, forms and other documents
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Supervise office and volunteer staff

Computer and technology knowledge

  • Google Docs
  • Workday
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Adobe Photoshop
  • SharePoint
  • Social Media
  • MS Office
  • Adobe Acrobat Reader
  • Electronic mail

Area of specialization

  • Reports and records
  • Invoices

Transportation/travel information

  • Own transportation

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload
  • Work with minimal supervision

Personal suitability

  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Quick learner

Screening questions

  • Are you available for the advertised start date?
  • Are you currently a student?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you have previous experience in this field of employment?
  • Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
  • What is the highest level of study you have completed?
  • What is your current field of study?
  • What is your current level of study?

Financial benefits

  • Commission
  • Group insurance benefits

Other benefits

  • Paid time off (volunteering or personal days)
  • Parking available

Important: We can't guarantee the accuracy, authenticity or reliability of this opportunity because it comes from an external website.

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