administrative assistant

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Oversee the preparation of reports
• Oversee development of communication strategies
• Manage contracts
• Perform data entry
• Oversee the analysis of employee data and information

Computer and technology knowledge

• Dictaphone
• MS Excel
• MS PowerPoint
• MS Word
• MS Windows
• MS Outlook

Area of specialization

• Reports and records

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Client focus
• Excellent oral communication
• Excellent written communication
• Organized
• Time management

Screening questions

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?