administrative secretary

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 2 years to less than 3 years

Asset languages

• Hebrew

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Train workers in duties and policies
• Resolve work related problems
• Requisition or order materials, equipment and supplies
• Prepare and submit reports
• Plan, develop and implement recruitment strategies
• Oversee development of communication strategies
• Manage contracts
• Establish work schedules and procedures
• Ensure smooth operation of equipment
• Co-ordinate activities with other work units or departments
• Assign, co-ordinate and review projects and programs
• Arrange for maintenance and repair work
• Oversee payroll administration
• Co-ordinate, assign and review work
• Oversee the analysis of employee data and information

Supervision

• 1 to 2 people

Computer and technology knowledge

• Google Docs
• Microsoft Publisher
• Dictaphone
• Database software
• Accounting software
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Quick Books
• MS Windows
• MS Outlook

Technical terminology

• Medical
• Scientific

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Invoices
• Manuscripts, publications or theses
• Charts, tables, graphs and diagrams

Transportation/travel information

• Willing to travel
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail
• Large caseload
• Large workload

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Initiative
• Efficient interpersonal skills
• Judgement