administrative assistant - office

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 1 to less than 7 months

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Perform basic bookkeeping tasks
• Manage contracts
• Consult with clients after sale to provide ongoing support
• Assign, co-ordinate and review projects and programs
• Perform data entry
• Provide customer service
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 1 to 2 people

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word
• MS Outlook

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail
• Large workload

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Quick learner
• Time management
• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week