administrative assistant

Additional Information

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years

Work setting

• Relocation costs covered by employer

Tasks

• Supervise other workers
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Manage contracts
• Assign, co-ordinate and review projects and programs
• Perform data entry
• Oversee payroll administration
• Oversee the analysis of employee data and information

Supervision

• 1 to 2 people

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Office
• MS Outlook

Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Client focus

Screening questions

• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

Health benefits

• Health care plan
• Work Term: Permanent
• Work Language: English
• Hours: 30 to 40 hours per week