administrative assistant

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 35 to 44 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years
• or equivalent experience

Work setting

• Education

Budgetary responsibility

• 0 - $100,000

Tasks

• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Plan, develop and implement recruitment strategies
• Plan and control budget and expenditures
• Oversee the preparation of reports
• Oversee development of communication strategies
• Manage contracts
• Establish and implement policies and procedures
• Conduct research
• Perform data entry
• Oversee payroll administration
• Provide customer service
• Liaise with management, union officials and HR consultants
• Work with the marketing department to understand and communicate marketing messages to the field
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 1 to 2 people

Computer and technology knowledge

• Google Docs
• Electronic scheduler
• Database software
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• MS Windows
• MS Outlook
• Social Media

Technical terminology

• Business

Area of specialization

• Reports and records

Security and safety

• Basic security clearance
• Criminal record check

Transportation/travel information

• Own transportation
• Valid driver's licence

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail
• Large workload

Screening questions

• Are you currently legally able to work in Canada?