administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 7 months to less than 1 year

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems

Computer and technology knowledge

• MS Excel
• MS Office
• MS PowerPoint
• MS Word

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Repetitive tasks
• Attention to detail

Personal suitability

• Ability to multitask
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week