administrative assistant, medical

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 16 to 40 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: Experience an asset
• or equivalent experience

Work setting

• Clinic
• Physician's office

Tasks

• Interview patients to obtain case histories
• Schedule and confirm appointments
• Complete insurance and other claim forms
• Maintain filing system
• Perform general clerical work, such as order supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Determine and establish office procedures and routines
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Initiate and maintain confidential medical files and records
• Prepare draft agendas for meetings and take, transcribe and distribute minutes
• Supervise and train other staff in procedures and in use of current software
• Perform data entry
• Provide customer service

Supervision

• 1 to 2 people

Computer and technology knowledge

• Dictaphone
• MS Word
• Electronic mail
• MS Excel
• MS Windows
• Electronic medical records

Technical terminology

• Medical

Area of work experience

• Charts, tables, graphs and diagrams
• Correspondence
• Financial statements
• Invoices
• Reports and records

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail
• Large caseload

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Judgement
• Organized
• Reliability
• Team player

Screening questions

• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?

Other benefits

• Free parking available
• Learning/training paid by employer
• Team building opportunities
• Parking available