administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 1 to less than 7 months

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Type and proofread correspondence, forms and other documents
• Train, direct and motivate staff
• Supervise office and volunteer staff
• Plan and control budget and expenditures
• Perform basic bookkeeping tasks
• Oversee the classification and rating of occupations
• Manage training and development strategies
• Establish and implement policies and procedures
• Conduct performance reviews
• Assign, co-ordinate and review projects and programs
• Provide customer service

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Flexibility
• Reliability
• Team player
• Judgement
• Adaptability
• Time management
• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week