administrative assistant

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 30 to 44 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years
• or equivalent experience

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Plan and control budget and expenditures
• Oversee the preparation of reports
• Manage contracts
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 1 to 2 people

Computer and technology knowledge

• Google Docs
• MS Office
• MS PowerPoint
• MS Word
• MS Windows
• MS Outlook

Technical terminology

• Financial

Area of specialization

• Correspondence
• Reports and records
• Financial statements

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Large caseload

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Time management