office assistant

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 40 to 45 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Work site environment

• Non-smoking

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Compile data, statistics and other information
• Provide general information to clients and the public
• Order office supplies and maintain inventory
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested

Computer and technology knowledge

• Microsoft Publisher
• MS Word
• MS PowerPoint
• MS Excel
• MS Outlook
• MS Windows

Area of specialization

• Forms and records
• Charts, tables, graphs and diagrams
• Correspondence

Transportation/travel information

• Own transportation
• Own vehicle
• Valid driver's licence

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Bending, crouching, kneeling
• Handling heavy loads
• Attention to detail

Own tools/equipment

• Steel-toed safety boots

Personal suitability

• Adaptability
• Collaborative
• Creativity
• Efficiency
• Energetic
• Goal-oriented
• Hardworking
• Integrity
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability