administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Oversee the preparation of reports
• Plan, organize, direct, control and evaluate daily operations

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail

Personal suitability

• Excellent written communication
• Flexibility
• Reliability
• Team player
• Work Term: Permanent
• Work Language: English
• Hours: 32 to 40 hours per week