administrative assistant - office

Additional Information

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 2 years to less than 3 years
• or equivalent experience

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Establish and implement policies and procedures
• Advise senior management
• Ensure smooth operation of computer systems, equipment and machinery, and arrange for maintenance and repair work
• Identify training needs and train workers in job duties and company policies

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail
• Overtime required

Personal suitability

• Accurate
• Client focus
• Excellent oral communication
• Organized
• Reliability
• Team player
• Initiative
• Efficient interpersonal skills
• Dependability
• Judgement

Health benefits

• Dental plan
• Health care plan
• Vision care benefits
• Work Term: Permanent
• Work Language: English
• Hours: 37.5 to 44 hours per week