office administrative assistant

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week
• Education: Bachelor's degree
• Experience: 1 year to less than 2 years

Work setting

• Health care institution, facility or clinic

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Conduct research
• Work with minimal supervision
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field

Computer and technology knowledge

• Electronic scheduler
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• MS Windows
• Adobe Acrobat Reader
• Electronic mail
• MS Outlook

Technical terminology

• Dental
• Business

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Adaptability
• Quick learner
• Time management

Screening questions

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

Health benefits

• Dental plan