administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 7 months to less than 1 year

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Oversee the preparation of reports
• Manage contracts
• Assign, co-ordinate and review projects and programs
• Perform data entry
• Liaise with management, union officials and HR consultants
• Oversee the analysis of employee data and information
• Work with the marketing department to understand and communicate marketing messages to the field

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Repetitive tasks
• Attention to detail
• Large caseload

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Time management
• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week