office administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Tasks

• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Plan, develop and implement recruitment strategies
• Manage training and development strategies
• Establish and implement policies and procedures
• Oversee payroll administration
• Oversee the analysis of employee data and information
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• Google Docs
• Human resources software
• MS Access
• MS Excel
• MS Office
• MS PowerPoint
• MS Word

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices
• Employment agency services

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Tight deadlines
• Repetitive tasks
• Attention to detail
• Large workload

Personal suitability

• Accurate
• Client focus
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Work Term: Permanent
• Work Language: English
• Hours: 30 to 35 hours per week