office administrative assistant

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 35 to 40 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Work setting

• Relocation costs covered by employer
• Willing to relocate
• Retail/wholesale establishment/distribution centre

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Train, direct and motivate staff
• Plan, develop and implement recruitment strategies
• Manage contracts
• Establish and implement policies and procedures
• Perform data entry
• Provide customer service
• Liaise with management, union officials and HR consultants

Supervision

• 3-4 people

Computer and technology knowledge

• Google Docs
• Electronic scheduler
• Database software
• MS Access
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• MS Windows
• MS Outlook

Area of specialization

• Correspondence
• Reports and records
• Invoices

Security and safety

• Bondable
• Criminal record check

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Time management

Screening questions

• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?