administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 1 to less than 7 months

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Oversee the preparation of reports
• Oversee development of communication strategies
• Oversee payroll administration
• Provide customer service
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 1 to 2 people

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Client focus
• Organized
• Reliability
• Team player
• Work Term: Permanent
• Work Language: English
• Hours: 35 to 40 hours per week