administrative assistant - office

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Experience: 1 year to less than 2 years
• or equivalent experience

Work setting

• Retail/wholesale establishment/distribution centre

Tasks

• Supervise other workers
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Oversee the preparation of reports
• Manage contracts
• Perform data entry
• Provide customer service
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• Google Docs
• MS Access
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• MS Windows
• MS Outlook
• SharePoint
• Social Media

Technical terminology

• Business

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail
• Large workload

Personal suitability

• Ability to multitask
• Accurate
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Judgement
• Time management

Screening questions

• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?