administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: Experience an asset

Work setting

• Retail/wholesale establishment/distribution centre

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Train, direct and motivate staff
• Plan and control budget and expenditures
• Oversee the preparation of reports
• Oversee development of communication strategies
• Manage contracts
• Manage training and development strategies
• Establish and implement policies and procedures
• Assign, co-ordinate and review projects and programs
• Advise senior management
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• MS Office

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail
• Large workload

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Work Term: Permanent
• Work Language: English
• Hours: 32 to 40 hours per week