administrative assistant - office

Additional Information

• Work Term: Temporary
• Work Language: English
• Hours: 25 hours per week
• Education: College/CEGEP
• Experience: 3 years to less than 5 years
• or equivalent experience

Work setting

• Community and social services

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Train, direct and motivate staff
• Record and relay information
• Provide emergency services
• Provide basic information to clients and the public
• Perform clerical duties, such as filing and sorting and distributing mail
• Oversee the preparation of reports
• Order office supplies
• Obtain and process information required to provide services
• Maintain work records and logs
• Establish and implement policies and procedures
• Work with minimal supervision
• Perform data entry
• Provide customer service
• Operate switchboard or telephone system
• Receive and issue payments
• Advise senior management

Computer and technology knowledge

• Google Docs
• Database software
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• MS Windows
• Word processing software
• Switchboard 1-25 lines
• Spreadsheet
• Presentation software
• Electronic mail
• MS Outlook
• Social Media

Area of work experience

• Marketing
• Finance

Area of specialization

• Correspondence
• Reports and records
• Statistics

Security and safety

• Criminal record check

Transportation/travel information

• Public transportation is not available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Sitting

Other benefits

• Team building opportunities
• Parking available