administrative assistant

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 to less than 7 months

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Calculate billing charges
• Arrange for billing for services

Computer and technology knowledge

• Electronic medical records
• Google Docs
• Electronic scheduler
• Database software
• Accounting software
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Quick Books
• MS Windows

Technical terminology

• Medical

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Long term benefits

• Life insurance