administrative assistant - office

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 32 to 40 hours per week
• Education: College/CEGEP
• Experience: 7 months to less than 1 year

Work setting

• Transportation, communication and utilities

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Plan, develop and implement recruitment strategies
• Plan and control budget and expenditures
• Oversee the preparation of reports
• Manage contracts
• Assign, co-ordinate and review projects and programs
• Perform data entry
• Oversee payroll administration
• Provide customer service
• Oversee the analysis of employee data and information
• Work with the marketing department to understand and communicate marketing messages to the field
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 3-4 people

Computer and technology knowledge

• Google Docs
• Accounting software
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Quick Books
• MS Windows
• Social Media

Technical terminology

• Business

Area of specialization

• Reports and records
• Statistics
• Financial statements
• Invoices

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Large workload

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Time management

Screening questions

• Are you available for shift or on-call work?
• Are you available for the advertised start date?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

Other benefits

• Free parking available
• Parking available