administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Train, direct and motivate staff
• Respond to employee questions and complaints
• Plan, develop and implement recruitment strategies
• Oversee development of communication strategies
• Negotiate collective agreements on behalf of employers or workers
• Assign, co-ordinate and review projects and programs
• Oversee payroll administration
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 1 to 2 people

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word

Area of specialization

• Reports and records
• Charts, tables, graphs and diagrams

Security and safety

• Basic security clearance

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail
• Large caseload

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Organized
• Team player
• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week