administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Work setting

• Advertising, marketing and public relations agency

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Respond to employee questions and complaints
• Perform basic bookkeeping tasks
• Work with the marketing department to understand and communicate marketing messages to the field

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word
• Quick Books
• MS Outlook

Personal suitability

• Accurate
• Client focus
• Flexibility
• Team player
• Work Term: Permanent
• Work Language: English
• Hours: 35 to 40 hours per week