administrative assistant

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week
• Education: Bachelor's degree
• Experience: 3 years to less than 5 years

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Train, direct and motivate staff
• Respond to employee questions and complaints
• Plan, develop and implement recruitment strategies
• Perform basic bookkeeping tasks
• Oversee the preparation of reports
• Oversee the classification and rating of occupations
• Manage contracts
• Maintain and manage digital database
• Establish and implement policies and procedures
• Consult with clients after sale to provide ongoing support
• Conduct research
• Assign, co-ordinate and review projects and programs
• Perform data entry
• Oversee payroll administration
• Provide customer service
• Advise senior management
• Oversee the analysis of employee data and information

Computer and technology knowledge

• Google Docs
• Microsoft Publisher
• Database software
• Accounting software
• MS Access
• MS Excel
• MS PowerPoint
• MS Word
• Quick Books
• Simply Accounting
• MS Windows
• Adobe Acrobat Reader
• Adobe Photoshop
• Information technology
• Electronic mail
• MS Outlook
• Social Media

Technical terminology

• Business

Area of specialization

• Correspondence
• Charts, tables, graphs and diagrams
• Accounting
• Payroll services
• Construction

Transportation/travel information

• Willing to travel regularly
• Valid driver's licence
• Travel expenses paid by employer

Health benefits

• Dental plan
• Health care plan