administrative assistant

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Experience: 1 to less than 7 months
• Public administration
• Business administration and management, general

Work setting

• Relocation costs covered by employer
• Willing to relocate
• Retail/wholesale establishment/distribution centre

Budgetary responsibility

• 0 - $100,000

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Plan, develop and implement recruitment strategies
• Plan and control budget and expenditures
• Oversee the preparation of reports
• Oversee development of communication strategies
• Oversee the classification and rating of occupations
• Manage contracts
• Manage training and development strategies
• Establish and implement policies and procedures
• Conduct research
• Assign, co-ordinate and review projects and programs
• Organize and administer staff consultation and grievance procedures
• Perform data entry
• Oversee payroll administration
• Provide customer service
• Liaise with management, union officials and HR consultants
• Advise senior management
• Oversee the analysis of employee data and information
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 1 to 2 people

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Quick Books
• MS Windows
• MS Outlook

Technical terminology

• Business

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Organized
• Time management

Other benefits

• Free parking available