office administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 1 to less than 7 months

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Organize and administer staff consultation and grievance procedures
• Work with the marketing department to understand and communicate marketing messages to the field
• Plan, organize, direct, control and evaluate daily operations

Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Flexibility
• Organized
• Reliability
• Team player
• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week