administrative assistant

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 7 months to less than 1 year

Work setting

• Transportation, communication and utilities

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Oversee the preparation of reports
• Manage contracts
• Manage training and development strategies
• Organize and administer staff consultation and grievance procedures
• Oversee payroll administration
• Oversee the analysis of employee data and information
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• Google Docs
• Electronic scheduler
• MS Excel
• MS Office
• MS Word
• MS Windows
• MS Outlook

Technical terminology

• Business

Area of specialization

• Correspondence
• Reports and records
• Invoices
• Construction

Security and safety

• Bondable

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Tight deadlines
• Attention to detail

Personal suitability

• Accurate
• Client focus
• Flexibility
• Organized
• Reliability
• Team player
• Judgement