administrative officer

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week
• Education: College/CEGEP
• Experience: 1 year to less than 2 years

Work setting

• Private sector
• Urban area
• Consulting firm

Tasks

• Review, evaluate and implement new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures
• Train staff
• Plan and control budget and expenditures
• Resolve conflict situations

Supervision

• 5-10 people

Computer and technology knowledge

• Electronic mail
• Electronic scheduler
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Project management software
• Database software
• Mac OS
• MS Project
• SharePoint
• Social Media
• Microsoft Visio

Area of specialization

• Project management

Security and safety

• Criminal record check

Transportation/travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Ability to multitask
• Adaptability
• Integrity
• Time management

Financial benefits

• Bonus

Long term benefits

• Group insurance benefits
• Maternity and parental benefits
• Other benefits

Other benefits

• Free parking available
• Learning/training paid by employer
• On-site amenities
• On-site recreation and activities
• Paid time off (volunteering or personal days)
• Team building opportunities
• Parking available
• Variable or compressed work week