administrative assistant

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 7 months to less than 1 year

Work setting

• Relocation costs covered by employer
• Willing to relocate

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• Google Docs
• Microsoft Publisher
• Microsoft Visio
• Database software
• Desktop publishing software
• Human resources software
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Quick Books
• MS Windows

Technical terminology

• Business

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Invoices
• Charts, tables, graphs and diagrams

Security and safety

• Bondable

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail

Other benefits

• Free parking available