office administrator

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 1 to less than 7 months

Work setting

• Private sector
• Urban area
• Willing to relocate
• Relocation costs not covered by employer

Tasks

• Review, evaluate and implement new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Supervision

• 11-15 people

Computer and technology knowledge

• Electronic mail
• Spreadsheet
• Accounting software
• Inventory control software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Security and safety

• Bondable
• Basic security clearance
• Criminal record check

Transportation/travel information

• Own transportation
• Willing to travel regularly
• Travel expenses not paid by employer
• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Screening questions

• Are you available for shift or on-call work?
• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have the above-indicated required certifications?
• What is the highest level of study you have completed?
• What is your current field of study?
• What is your current level of study?

Green job

• Involves duties and responsibilities that lead to positive environmental outcomes

Health benefits

• Health care plan

Financial benefits

• Bonus

Long term benefits

• Other benefits
• Pension plan

Other benefits

• Free parking available
• Learning/training paid by employer
• On-site amenities
• On-site housing options
• Parking available
• Variable or compressed work week