technical secretary

Additional Information

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years
• or equivalent experience

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Plan and control budget and expenditures
• Oversee the preparation of reports
• Manage contracts
• Establish and implement policies and procedures
• Assign, co-ordinate and review projects and programs
• Organize and administer staff consultation and grievance procedures
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• MS Office

Area of work experience

• Occupational health and safety

Area of specialization

• Correspondence
• Project management

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail
• Large caseload
• Large workload

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Adaptability
• Quick learner
• Time management
• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week