administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 3 years to less than 5 years

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Train, direct and motivate staff
• Respond to employee questions and complaints
• Plan, develop and implement recruitment strategies
• Oversee the preparation of reports
• Assign, co-ordinate and review projects and programs
• Perform data entry
• Oversee payroll administration
• Provide customer service
• Plan, organize, direct, control and evaluate daily operations
• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week