administrative assistant

Additional Information

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Plan, develop and implement recruitment strategies
• Manage contracts
• Perform data entry
• Provide customer service
• Oversee the analysis of employee data and information
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• Google Docs
• Microsoft Publisher
• Database software
• MS Access
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Quick Books
• MS Windows
• Adobe Photoshop
• MS Outlook
• SharePoint
• Social Media

Area of specialization

• Reports and records
• Invoices
• Charts, tables, graphs and diagrams

Security and safety

• Bondable
• Basic security clearance
• Criminal record check
• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week