administrative assistant

Additional Information

• Education: College/CEGEP
• Experience: 7 months to less than 1 year

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Organize and administer staff consultation and grievance procedures
• Plan, organize, direct, control and evaluate daily operations

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Repetitive tasks
• Attention to detail
• Combination of sitting, standing, walking

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Organized
• Reliability
• Efficient interpersonal skills
• Dependability
• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week