office manager

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 30 to 34 hours per week
• Education: Bachelor's degree
• Experience: 2 years to less than 3 years

Asset languages

• Persian

Work setting

• Staff accommodation available

Tasks

• Review, evaluate and implement new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Administer contracts for the provision of supplies and services
• Resolve work related problems
• Prepare financial information for individuals, departments or companies
• Organize and schedule office work
• Organize conferences and meetings
• Investigate and resolve complaints and claims
• Establish and co-ordinate administrative policies and procedures
• Ensure that processes are operating according to specifications
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Assist staff with administrative or technical problems
• Plan, organize, direct, control and evaluate the operations of a department providing a single administrative service or several administrative services
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

Supervision

• 3-4 people

Policy and program experience

• Employee recognition

Area of specialization

• Correspondence

Transportation/travel information

• Own vehicle

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure

Screening questions

• Are you available for shift or on-call work?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Green job

• Involves duties and responsibilities that lead to positive environmental outcomes

Health benefits

• Dental plan
• Health care plan

Other benefits

• Free parking available
• On-site amenities
• Parking available