sales secretary

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 32 hours per week
• Education: Bachelor's degree
• Experience: 1 year to less than 2 years

Asset languages

• Mandarin

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Train, direct and motivate staff
• Respond to employee questions and complaints
• Recruit and hire workers and carry out related staffing actions
• Plan, develop and implement recruitment strategies
• Perform basic bookkeeping tasks
• Oversee the preparation of reports
• Oversee development of communication strategies
• Oversee the classification and rating of occupations
• Negotiate collective agreements on behalf of employers or workers
• Manage contracts
• Manage training and development strategies
• Maintain and manage digital database
• Establish and implement policies and procedures
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Conduct research
• Assign, co-ordinate and review projects and programs
• Work with minimal supervision
• Organize and administer staff consultation and grievance procedures
• Perform data entry
• Provide customer service
• Liaise with management, union officials and HR consultants
• Advise senior management
• Oversee the analysis of employee data and information
• Work with the marketing department to understand and communicate marketing messages to the field
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 1 to 2 people

Computer and technology knowledge

• Google Docs
• Microsoft Visio
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Simply Accounting
• MS Windows
• Adobe Acrobat Reader
• Information technology
• Electronic mail
• MS Outlook
• Enterprise resource planning (ERP) software
• Social Media

Technical terminology

• Engineering
• Financial
• Business

Area of work experience

• Purchasing, procurement and contracts

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Construction

Security and safety

• Criminal record check
• Credit check

Transportation/travel information

• Own transportation
• Own vehicle
• Willing to travel
• Willing to travel regularly
• Valid driver's licence
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail
• Large workload

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Adaptability
• Quick learner
• Time management

Screening questions

• Are you available for shift or on-call work?
• Are you available for the advertised start date?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
• What is the highest level of study you have completed?
• What is your current field of study?
• What is your current level of study?

Workplace information

• On the road job