administrative assistant

Additional Information

• Work Term: Temporary
• Work Language: English
• Hours: 35 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 3 years to less than 5 years

Asset languages

• Spanish; Castilian

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Office
• MS PowerPoint
• MS Word

Technical terminology

• Dental

Area of specialization

• Reports and records
• Contracts
• Statistics
• Invoices
• Charts, tables, graphs and diagrams

Security and safety

• Basic security clearance

Transportation/travel information

• Own transportation
• Willing to travel
• Valid driver's licence
• Travel expenses not paid by employer
• Public transportation is available

Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player

Screening questions

• Are you available for shift or on-call work?
• Are you available for the advertised start date?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?
• What is your current field of study?

Other benefits

• Free parking available