office administrative assistant

Additional Information

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years

Work setting

• Private sector

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Carry out administrative activities of establishment
• Assemble data and prepare periodic and special reports, manuals and correspondence

Computer and technology knowledge

• Microsoft Publisher
• Accounting software
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• MS Windows
• Spreadsheet
• Inventory control software
• Electronic mail
• MS Outlook

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Efficient interpersonal skills

Other benefits

• Free parking available
• Work Term: Permanent
• Work Language: English
• Hours: 30 to 35 hours per week