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administrative assistant


Source: Job Bank

Location

Toronto, ON
M4W3C7

Salary

$25.00 hourly

Additional Information

  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 to 44 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years
  • or equivalent experience

Work setting

  • Education

Budgetary responsibility

  • 0 - $100,000

Tasks

  • Plan and control budget and expenditures
  • Supervise other workers
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Oversee payroll administration
  • Plan, organize, direct, control and evaluate daily operations
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field

Supervision

  • 1 to 2 people

Computer and technology knowledge

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Electronic scheduler
  • Database software
  • Social Media
  • MS Office

Technical terminology

  • Business

Area of specialization

  • Reports and records

Security and safety

  • Basic security clearance
  • Criminal record check

Transportation/travel information

  • Own transportation
  • Valid driver's licence

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large workload

Screening questions

  • Are you currently legally able to work in Canada?

Important: We can't guarantee the accuracy, authenticity or reliability of this opportunity because it comes from an external website.

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