administrative assistant

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week
• Education: Other trades certificate or diploma
• Experience: 2 years to less than 3 years

Work setting

• Transportation, communication and utilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Train, direct and motivate staff
• Supervise office and volunteer staff
• Respond to employee questions and complaints
• Plan, develop and implement recruitment strategies
• Plan and control budget and expenditures
• Perform basic bookkeeping tasks
• Oversee the preparation of reports
• Oversee development of communication strategies
• Oversee the classification and rating of occupations
• Manage contracts
• Manage training and development strategies
• Maintain and manage digital database
• Establish and implement policies and procedures
• Consult with clients after sale to provide ongoing support
• Conduct research
• Assign, co-ordinate and review projects and programs
• Work with minimal supervision
• Organize and administer staff consultation and grievance procedures
• Perform data entry
• Provide customer service
• Liaise with management, union officials and HR consultants
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• Electronic medical records
• Google Docs
• Sage Accounting Software
• Electronic scheduler
• Accounting software
• Business diagram software
• ACCPAC
• MS Access
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Quick Books
• Simply Accounting
• MS Windows
• Adobe Acrobat Reader
• Adobe Photoshop
• SAP (FI/CO / HR / MM / OT SD)
• Information technology
• Electronic mail
• PeopleSoft
• MS Outlook
• Social Media

Technical terminology

• Legal
• Business

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices
• Charts, tables, graphs and diagrams
• Accounting

Security and safety

• Bondable

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail
• Large caseload
• Large workload

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Adaptability
• Quick learner
• Time management

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Other benefits

• Free parking available