administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Work setting

• Transportation company

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Manage contracts
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• MS Office

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent written communication
• Organized
• Reliability
• Time management
• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week