administrative assistant

Location
Concord, ON
L4K2P4
Salary
$27.00 hourly
Additional Information
- Work Term: Permanent
- Work Language: English
- Hours: 30 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 2 years to less than 3 years
Tasks
- Supervise other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Respond to employee questions and complaints
- Plan and control budget and expenditures
- Oversee the preparation of reports
- Oversee development of communication strategies
- Manage contracts
- Manage training and development strategies
- Establish and implement policies and procedures
- Conduct performance reviews
- Conduct research
- Perform data entry
- Oversee payroll administration
- Provide customer service
- Advise senior management
- Oversee the analysis of employee data and information
- Work with the marketing department to understand and communicate marketing messages to the field
- Plan, organize, direct, control and evaluate daily operations
Supervision
- 1 to 2 people
- 5-10 people
Computer and technology knowledge
- Google Docs
- Electronic scheduler
- Accounting software
- MS Access
- MS Excel
- MS Office
- MS PowerPoint
- Quick Books
- Simply Accounting
- MS Windows
- MS Outlook
- Social Media
Technical terminology
- Business
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Statistics
- Invoices
- Charts, tables, graphs and diagrams
- Project management
Transportation/travel information
- Willing to travel
- Travel expenses paid by employer
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large caseload
- Large workload
Personal suitability
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
- Quick learner
- Time management
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