administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years
• or equivalent experience

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Plan and control budget and expenditures
• Manage contracts
• Establish and implement policies and procedures
• Perform data entry
• Oversee payroll administration
• Liaise with management, union officials and HR consultants

Computer and technology knowledge

• Google Docs
• Electronic scheduler
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• MS Windows
• MS Outlook

Technical terminology

• Business

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Invoices

Personal suitability

• Ability to multitask
• Client focus
• Organized
• Reliability
• Team player

Screening questions

• Are you currently legally able to work in Canada?
• Work Term: Permanent
• Work Language: English
• Hours: 30 to 40 hours per week