administrative assistant

Additional Information

• Education: Secondary (high) school graduation certificate
• Experience: 7 months to less than 1 year

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Train, direct and motivate staff
• Supervise office and volunteer staff
• Respond to employee questions and complaints
• Plan, develop and implement recruitment strategies
• Manage training and development strategies
• Establish and implement policies and procedures
• Assign, co-ordinate and review projects and programs
• Organize and administer staff consultation and grievance procedures
• Perform data entry
• Provide customer service
• Liaise with management, union officials and HR consultants
• Oversee the analysis of employee data and information
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• MS Office
• MS Word
• MS Windows

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Repetitive tasks
• Attention to detail

Personal suitability

• Ability to multitask
• Organized
• Team player
• Quick learner
• Time management
• Work Term: Permanent
• Work Language: English
• Hours: 30 to 35 hours per week