administrative assistant

Additional Information

• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Work setting

• Relocation costs covered by employer
• Finance and insurance

Tasks

• Supervise other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Plan, develop and implement recruitment strategies
• Oversee the preparation of reports
• Oversee development of communication strategies
• Manage contracts
• Manage training and development strategies
• Establish and implement policies and procedures
• Assign, co-ordinate and review projects and programs
• Perform data entry
• Provide customer service
• Oversee the analysis of employee data and information
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 5-10 people

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Repetitive tasks
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Time management

Other benefits

• Free parking available
• Learning/training paid by employer
• Parking available